Things expire quietly
A lapsed insurance policy, an expired WWCC or CPR - found out at the worst possible moment, often by someone else.
Proof-readiness for Australian businessKnow what's valid.
Know what's valid.
Prove it before
work starts.
Validly keeps your licences, insurance, staff checks, vehicle docs and certificates valid, ready, and easy to share - so you never lose a job, fail a visit, or scramble before an audit again.
Australian-hosted
Encrypted & private
Built for small teams
BB
Bright Beginnings ELCAssessment & Rating pack
100%
Public Liability Insurance$20M · valid to 29 Jun 2027
ValidWWCC - 11 educatorsall verified · NSW
ValidFirst Aid & CPRrenewed this month
ValidReady to share
3 reminders sent
The problem
Proof lives everywhere - until you need it.
Scattered across inboxes, glove boxes, shared drives and someone's phone. Then a customer, council, or auditor asks - and the scramble begins.
The audit scramble
Hours rebuilding evidence from email threads and folders the night before a visit or tender deadline.
Chasing your people
Endless reminders to staff, contractors and suppliers to send their latest certificate - and chasing again.
What Validly does
Track it. Chase it. Share it.
One calm system that answers a single question for your whole business: are we ready to work - and can we prove it?
01 / TRACK
See your readiness
Every document in one place, clearly marked valid, expiring, expired, missing or pending - with a live readiness score across your people, suppliers, assets and sites.
02 / CHASE
Collect proof, automatically
Send a secure link and people upload from their phone - no account needed. Validly reminds them before deadlines so you don't have to.
03 / SHARE
Send a proof pack
Bundle the right evidence into a clean, branded pack and share a secure link with a customer, builder, council or auditor in seconds.
Features
Everything you need, nothing you don't.
Readiness dashboard
One screen showing exactly what's valid, what's expiring, and who needs to act - today.
Smart reminders
Escalating alerts at 90, 60, 30, 14 and 7 days - to the right person, before anything lapses.
Proof packs
Curated, customer-ready evidence with a secure share link - and you see when it's viewed.
Secure requests
Ask staff, contractors and suppliers for documents with one-time, expiring links - no logins.
Industry templates
Start with the right document set for your trade in minutes - then tailor it to fit.
Audit-ready exports
One-click evidence packs as PDF or ZIP, with a cover page and status table for any reviewer.
How it works
From scattered to proof-ready in an afternoon.
1
Add your business
Pick your industry and apply a ready-made set of required documents.
2
Upload what you have
Add documents and expiry dates - or request them straight from your people.
3
See your readiness
Your dashboard shows what's valid and what needs action, instantly.
4
Stay ready & share
Validly reminds you before things expire, and proof packs send in seconds.
Who it's for
Built for the businesses that have to prove it.
If a customer, council, builder or regulator needs to see your proof before work begins, Validly is for you. We're starting with the people who feel it most.
Pricing
Simple plans. Founding rates.
Priced for small operators, not enterprises. Early-access members lock in preferential founding pricing - full pricing is announced at launch.
Solo
For sole traders and very small teams keeping their own proof in order.
Founding rate
- Track your documents & expiry dates
- Readiness dashboard
- Email expiry reminders
- One proof pack to share
Most popular
Team
For growing contractors and service businesses with staff, suppliers and customers to satisfy.
Founding rate
Everything in Solo, plus -
- Secure document requests (no account for them)
- Unlimited proof packs
- Industry templates
- Evidence-pack exports & weekly summaries
Multi-site
For larger or multi-location businesses managing readiness across sites and teams.
Founding rate
Everything in Team, plus -
- Multi-location support
- More users & advanced reports
- Custom templates
- Priority support
Track as many documents as you need on every plan - you're never charged for adding more to track. Final pricing announced at launch.
Security & privacy
Sensitive documents, handled with care.
You're trusting us with insurance, checks and staff credentials. We treat that data the way it deserves - and we're honest about exactly what we do.
Australian-hostedYour data stays in Australia, in Sydney.
Encrypted end to end of storageIn transit and at rest, with extra encryption on sensitive identifiers.
Hold less by defaultFor sensitive checks we track the status, not a stored copy.
MFA & access controlTwo-factor sign-in for admins, with role-based permissions.
Never used to train AIYour documents are yours. We don't train models on them.
Export & delete anytimeYour data, on your terms - take it with you or remove it.
Validly helps you organise, track and share document proof. It isn't a certification, and it doesn't provide legal, regulatory, insurance or safety advice. Read our privacy approach →
Early access
Be ready before your next deadline.
Validly is opening to a first group of Australian businesses. Register your interest and we'll be in touch as we roll out.
Register your interest